Blossa 2020 Myntathe

Altia’s Extraordinary General Meeting 2020 to be held on 12 November 2020

Extraordinary General Meeting 2020

Altia’s Extraordinary General Meeting will be held on 12 November 2020 at 2:00 pm EET at the Helsinki Stock Exchange building, Pörssisali. All shareholders are encouraged to follow the meeting remotely through a live webcast – no registration is required.

left

The complete notice to the Extraordinary General Meeting has been published as a stock exchange release on 2 October 2020: Notice of the Extraordinary General Meeting.

Merger of Altia and Arcus

Altia and Arcus have entered into a combination agreement to form a leading Nordic wine and spirits brand house. The new combined company will be named Anora Group Plc. Completion of the merger is conditional, inter alia, on approval of the respective EGMs of Altia and Arcus, and regulatory approvals including competition clearances having been obtained. Read more about the merger >>

Special arrangements in order to comply with regulations by the authorities

Due to the coronavirus pandemic, Altia has imposed precautionary measures to be able to hold the Annual General Meeting and to ensure the health and safety of the shareholders, the company’s employees and other stakeholders.

  • Altia strongly urges its shareholders not to attend the Extraordinary General Meeting in person at the meeting venue.

  • All shareholders are encouraged to follow the meeting remotely through a live webcast – no registration is required.
  • All shareholders are encouraged to exercise their voting rights by voting in advance or alternatively by using the proxy service provided by the company.
  • Shareholders may also pose written questions to the company in advance regarding matters to be considered at the meeting.
  • No food or beverages will be served at the Annual General Meeting, and no giveaways will be handed out.

Important EGM dates

2 November 2020

EGM record date

21 October-4 November by 4 pm EET

Time to submit questions in advance to the AGM

9 November 2020 at 4 pm EET

Registration period and advance voting ends

9 November 2020 at 10 am EET

Registration period ends for nominee-registered shares

12 November 2020

Extraordinary General Meeting

Time and venue

The EGM will be held on Thursday, 12 November 2020 at 2 pm at the Helsinki Stock Exchange building, Pörssisali, at Fabianinkatu 14, 00100 Helsinki. The reception of attendees who have registered for the meeting will commence at 1 pm.

All shareholders are encouraged to follow the meeting remotely through a live webcast and/or to exercise their voting rights by voting in advance or alternatively by using the proxy service provided by the company.

Right to participate and registration

Each shareholder, who is registered on the record date of the Extraordinary General Meeting, on 2 November 2020, in the shareholders’ register of the company maintained by Euroclear Finland Oy, has the right to participate in the Extraordinary General Meeting. A shareholder whose shares are registered on his/her personal Finnish book-entry account is registered in the company’s shareholders’ register.

A shareholder who is registered in the company’s shareholders’ register and wants to participate in the Extraordinary General Meeting must register for the meeting by giving prior notice of attendance no later than on 9 November 2020 at 4.00 p.m. (Finnish time), by which time the registration needs to have been received by the company. Such notice can be given:

  • on Euroclear’s web service;
  • by email to investor.relations [at] altiagroup.com;
  • by telephone to +358 20 770 6908 from Monday to Friday from 9:00 a.m. to 4:00 p.m. (Finnish time); or
  • by mail to Altia Plc, EGM, Kaapeliaukio 1, P.O Box 350, 00101 Helsinki, Finland.

In connection with the registration, a shareholder is required to notify his/her name, personal identification number, address, telephone number, the name of a possible assistant and the name and the personal identification number of a possible proxy representative. The personal data are used only in connection with the Extraordinary General Meeting and the processing of related registrations.

All shareholders are encouraged to vote in advance or exercise their voting rights in the Extraordinary General Meeting by using the proxy service provided by Altia.

Advance voting

A shareholder who has a Finnish book-entry account may vote in advance on certain items on the agenda of the Extraordinary General Meeting from 2 October 2020 until 9 November 2020 at 4.00 p.m. The shareholder’s book-entry account number is needed for voting in advance.

Vote in advance >


Proxy representatives and powers of attorney

A shareholder may participate in the Extraordinary General Meeting and exercise his/her rights at the meeting by way of proxy representation.

A shareholder can choose to authorize the Company’s Legal Counsel Heini Moilanen or her order, to represent the shareholder and exercise voting rights on behalf of the shareholder at the Annual General Meeting. Shareholders wishing to exercise their shareholder rights by using the proxy service provided by the company are required to be registered for the Extraordinary General Meeting in accordance with the instructions set out above.

Proxy forms including voting instructions:

A shareholder shall send the proxy document to the company either by e-mail to investor.relations [at] altiagroup.com or by mail to Altia Plc, AGM, Kaapeliaukio 1, P.O Box 350, 00101 Helsinki, Finland, by 9 November 2020 at 4.00 pm at the latest.

Instructions for posing written questions in advance

Shareholders may pose written questions to the company in advance regarding matters to be considered at the meeting. Presentations are as far as possible set up so that questions submitted in advance are taken into account or questions are answered in another manner.

The possible questions can be submitted through the web form from 21 October until 4 November at 4 pm.

Send advance questions >

Instructions for the live webcast

Shareholders can follow the meeting via a live webcast. Following the webcast does not require registration. The link to the webcast will be added on the website later.

A shareholder who chooses to only follow the meeting through the live webcast will not be recorded as a participant in the Extraordinary General Meeting. Accordingly, such shareholders will not have the possibility to address the meeting or participate in any vote (except through a proxy representative or by voting in advance).

Holders of nominee-registered shares

A holder of nominee-registered shares has the right to participate in the Extraordinary General Meeting by virtue of such shares based on which he/she on the record date of the Extraordinary General Meeting, i.e. on 2 November 2020, would be entitled to be registered in the shareholders’ register of the company maintained by Euroclear Finland Oy. The right to participate in the Extraordinary General Meeting requires, in addition, that the shareholder has, on the basis of such shares, been temporarily registered in the shareholders’ register maintained by Euroclear Finland Oy at the latest on 9 November 2002 at 10:00 a.m. (Finnish time). This constitutes due registration for the Extraordinary General Meeting with regard to nominee-registered shares. Changes in the shareholding after the record date do not affect the right to participate in the meeting or the number of voting rights held in the meeting.

A holder of nominee-registered shares is advised to request without delay the necessary instructions regarding the temporary registration in the shareholders’ register of the company, the issuing of proxy documents and the registration for the Extraordinary General Meeting from his/her custodian bank. The account management organization of the custodian bank must temporarily register a holder of nominee-registered shares who wishes to participate in the Extraordinary General Meeting in the shareholders’ register of the company at the latest by the deadline stated above and possibly vote in advance on behalf of the holder of nominee-registered shares.