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Annual General Meeting 2021

Altia Plc’s Annual General Meeting will be held on Friday, 19 March 2021. To prevent the spread of the COVID-19 pandemic, the Annual General Meeting will be arranged so that a shareholder or his/her proxy representative may not be present at the venue of the meeting.

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The Board of Directors of the company has resolved on extraordinary meeting procedures pursuant to temporary legislation (667/2020) that entered into force on 3 October 2020. The shareholders and their proxy representatives can participate in the meeting and exercise the shareholder’s rights only by voting in advance and by submitting counterproposals and asking questions in advance. There will be no live webcast from the meeting and no recording of the meeting will be published.

The company will publish presentations by the Chairman of the Board of Directors and the CEO on its website on or about 4 March 2021. The management of the company will not participate in the Annual General Meeting.

Notice of the meeting

The complete notice of the Annual General Meeting was published as a stock exchange release on 25 Feb 2021: Notice of the Annual General Meeting. 

Video presentations with English subtitles

Presentation by the Chairman of Altia's Board of Directors Sanna Suvanto-Harsaae >>

Presentation by CEO Pekka Tennilä >>

Important dates

25 Feb

Publication of notice

2 Mar 4 pm EET

Deadline to submit counterproposals

3 Mar 4 pm EET

Advance voting begins

4 Mar

Publication of the videos of CEO and Chairman of the Board of Directors

8 Mar 2 pm EET

Deadline for shareholders to submit advance questions

9 Mar

Record date of Annual General Meeting

11 Mar

Publication of shareholder questions and answers by the Board of Directors

15 Mar 4 pm EET

Advance voting ends

16 Mar 10 am EET

Deadline for nominee-registered to register and vote in advance

19 Mar

Annual General Meeting

23 Mar*

Dividend record date

30 Mar*

Dividend payment date

2 Apr at the latest

The minutes of the Annual General Meeting available on the website

*) Board’s proposal

Participation

Each shareholder, who is registered on the record date of the Annual General Meeting, on 9 March 2021, in the shareholders’ register of the company held by Euroclear Finland Oy, has the right to participate in the Annual General Meeting. A shareholder, whose shares are registered on his/her personal Finnish book-entry account, is registered in the shareholders’ register of the company.

Registration and advance voting

A shareholder who has a Finnish book-entry account can register and vote in advance on certain items on the agenda of the Annual General Meeting during the period beginning on 3 March 2021 at 4:00 p.m. and ending on 15 March 2021at 4:00 p.m. in the following manners: 

a) service for advance voting

The Finnish personal identity code or business ID of the shareholder as well as strong identification with Finnish banking codes or mobile ID by the shareholder or the proxy representative is needed for electronic registration and advance voting. 

b) by post or email

A shareholder may submit the advance voting form available on the company's website at www.altiagroup.com/investors on 3 March 2021 at 4:00 p.m. or corresponding information by mail to Innovatics Ltd to the address Innovatics Oy, AGM/Altia Plc, Ratamestarinkatu 13 A, 00520 Helsinki or by email to agm [at] innovatics.fi. If a shareholder participates in the Annual General Meeting by submitting advance votes by mail or email to Innovatics Ltd, the submission of votes before the due date of the registration period and advance voting constitutes due registration for the Annual General Meeting provided that the aforementioned information required for the registration is received before the end of the advance voting period.

In connection with the registration, a shareholder shall notify the requested information such as, his/her name, personal/business ID, email address or telephone number, as well as the name of a possible proxy representative or legal representative, and the personal ID of the proxy representative or legal representative. The personal data given by the shareholders or the representatives to Innovatics Ltd and the company is used only in connection with the Annual General Meeting and with the processing of necessary related registrations. 

Additional information is also available during the registration period by telephone from the number +358 10 2818 909 from Monday to Friday 9:00 a.m. to 12:00 noon and 1:00 p.m. to 4:00 p.m.

Proxy representatives and powers of attorney

A shareholder may participate in the Annual General Meeting and exercise his/her rights at the meeting by way of proxy representation. The proxy representative is also required to vote in advance in the manner instructed in the notice. 

A proxy representative shall produce a dated proxy document or otherwise in a reliable manner demonstrate his/her right to represent the shareholder at the Annual General Meeting. The representation right can also be demonstrated by using the suomi.fi authorisation service available in the electronic registration service. When a shareholder participates in the Annual General Meeting by means of several proxy representatives representing the shareholder with shares at different securities accounts, the shares by which each proxy representative represents the shareholder shall be identified in connection with the registration for the Annual General Meeting.

Possible proxy documents are to be delivered primarily as an attachment in connection with the registration and advance voting or alternatively by email to agm [at] innovatics.fi or as originals by mail to the address Innovatics Oy, AGM/Altia Plc, Ratamestarinkatu 13 A, 00520 Helsinki. The proxy documents must be received before the end of the advance voting period on 15 March 2021 at 4:00 p.m.

Proxy representatives must register and vote in advance on behalf of a shareholder, and he/she can submit counterproposals and ask questions in the manner instructed in the notice. Delivery of proxy documents and advance votes by the due date for the registration and advance voting constitutes due registration for the Annual General Meeting, provided that the aforementioned information required for the registration is included in the documents.

Holders of nominee-registered shares

The right to participate in the Annual General Meeting requires, that the shareholder has been temporarily registered in the shareholders’ register maintained by Euroclear Finland Oy at the latest on 16 March 2021 at 10:00 a.m. (Finnish time).

Counterproposals

Shareholders who hold at least one hundredth of all the shares in the company have the right to submit counterproposals concerning the matters on the agenda of the Annual General Meeting to be placed for a vote. Such counterproposals shall be delivered to the company by email to investor.relations [at] altiagroup.com by 2 March 2021 at 4:00 p.m. at the latest.

Advance questions

A shareholder has the right to pose questions with respect to the matters to be considered at the meeting pursuant to Chapter 5, Section 25 of the Finnish Companies Act in connection with the electronic voting no later than 8 March 2021 at 2:00 p.m. or by email to investor.relations [at] altiagroup.com.